Event Planner - Heritage Foundation

Event Planner
www.heritage.org/about/jobs/fulltime/event-planner 
The Event Planner is responsible for the design and execution of world-class, customer-centric events that define and deliver a uniquely Heritage experience while serving to amplify Heritage's Vision and Mission. The Event Planner is supervised by the Special Events Manager.

Job Duties:

1. Research site locations, draft RFPs, and negotiate venue and vendor contracts in a manner that is consistent with the best trade practices, facilitate the best opportunity for the event’s success, and aim to protect Heritage interests.
2. Conduct site visits, as needed, to ensure venues continually uphold Heritage’s standard of excellence and meet the specific programmatic needs of the event.
3. Develop and edit event marketing materials, including invitations, programs, agendas, and online presence that capture and communicate The Heritage Foundation's mission.
4. Execute event planning responsibilities seamlessly, including program and logistics, coordination of high-profile speakers, venue coordination, audio visual production, security protocols, and vendor logistics.
5. Propose new ideas to improve the event planning and implementation process.
6. Communicate and collaborate effectively with many teams at The Heritage Foundation on multiple projects; align all event planning activities with the stated mission and objectives of the particular event.
7. Exercise budget discipline by making cost-effective event decisions and carefully monitoring expenses throughout the planning process to adhere to the established budgets; determine new and innovative ways to reduce costs associated with events.
8. Direct all aspects of on-site event production to ensure the Heritage standard is upheld.
9. Evaluate an event’s success, helping stakeholders to use their resources more effectively and set future strategy by conducting after action reviews, compiling post event reports, and survey results.
10. Experience in hiring, training, and supervising volunteers and support staff required for the event.

Type: FullTime
Education: Bachelor’s Degree
Experience: 3-5 years of experience in event management.

Skills:

1. Understand and support The Heritage Foundation’s mission and objectives.
2. Understand and support the Events Team’s mission and objectives.
3. Strong customer service skills; must possess a “can do” and team oriented attitude.
4. Excellent interpersonal skills both in person and by phone; high-level of professionalism.
5. Excellent organizational skills and attention to detail.
6. Ability to stay motivated, organized and productive in a fast-paced work environment.
7. Ability to take direction, extrapolate plans and create results under pressure through critical thinking and exercising sound judgment.
8. Ability to manage multiple projects while setting appropriate priorities to achieve goals.
9. Ability to anticipate project needs, discern work priorities, and meet deadlines with little supervision.
10. Availability to travel and work nights and weekends when necessary.